• Event Manager

    Job Location
    # of Openings
    Security Clearance
    Percentage of Travel Required
    Regular Full-Time
  • Overview

    Provide the U.S. Department of State with event management support for medical conferences held at locations in the U.S. and internationally. Work with the customer to determine facility, audio/visual and catering requirements and negotiate those requirements with hotel vendors. Ensure conference requirements are met leading up to and during the conference event.


    • Plan events from start to finish according to requirements, target audience and objectives
    • Work closely with the sales team regarding event planning, facilitation, and execution
    • Serve as contract management liaison to clients ensuring complete execution of all agreements from start to finish
    • Communicate regularly with vendor event manager to ensure requirements are being met
    • Ensure that all check requests have been submitted by date of event
    • Manages invoices
    • Review each event for lessons learned and apply to future events
    • Ensure formal approvals are in place, if we required to exceed contractual agreements during the event
    • Advise on recommendations to ensure event success
    • Prepare and oversee budgets and ensure adherence
    • Source and negotiate with vendors and suppliers
    • Coordinate all event operations
    • Lead promotional activities for the event
    • Supervise all staff (event coordinators, caterers etc.)
    • Approve all aspects before the day of the event
    • Ensure event is completed smoothly and step up to resolve any problems that might occur
    • Analyze the event’s success and prepare reports


    • Education:
      • Associate degree in a Business-related field; Bachelor’s degree preferred
      • 2 years of experience can be substituted for each year of college required
    • Required Knowledge/Experience:
      • 2-4 years of experience as event manager
      • Skilled in project management
      • Outstanding communication and negotiation ability
      • Excellent organizational skills
      • Excellent problem-solving skills
      • Excellent customer service
      • A team player with leadership skills
      • Experience with Microsoft Suite (Excel, Word, SharePoint, etc.)
      • Ability to communicate both written and spoken with various levels of management, peers, and government
    • Preferred Knowledge/Experience
      • Hospitality experience highly desired
    • Physical Requirements:
      • Ability to lift tables, chairs, and boxes

    Other Responsibilities

    • Perform other tasks consistent with the goals and objectives of the department/contract
    • Perform other duties as assigned by Project Manager

    Invest in a company that invests in you! Copper River provides its employees with ample opportunities for career growth and development. Tuition reimbursement is offered to help employees further their education and skillset. Other perks include Open Leave, 401k matching with immediate vesting, Medical, Vision, and Dental coverage.


    EEO/AA Employer Minorities/Females/Vets/Disability


    Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.


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