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Administrative Assistant

Administrative Assistant

Job Location 
# of Openings 
Security Clearance 
Interim Secret, Active Secret preferred
Percentage of Travel Required 
Regular Full-Time

More information about this job


Provide professional administrative support to the day-to-day operations of the division, relieving senior personnel of many administrative tasks.


  • Apply working knowledge of technical literature and various style guides, including customer specifications to documentation and publication standards
  • Coordinate documentation such as technical reports, staff studies and working papers
  • Provide reference, document delivery, on-line research, and referral services
  • Direct information services, oversees production of publications, and investigate and implement best ways to produce documentation electronically
  • Interface with technical professionals in the writing, editing and publication of various types of documents
  • Track and monitor the flow of documents from inception to distribution of final copies and provides quality assurance checks for all document deliverables
  • Identify and correct problems as they arise
  • Utilize appropriate computer software for document preparation and production
  • Order and maintain office supplies
  • Maintain an updated office telephone directory
  • Count office surveys and prepare quarterly reports
  • Conduct daily morning attendance report of employees
  • Proof contractors’ and government employees’ timesheets weekly and submit to the appropriate individuals
  • Maintain Reserve It applications for reservations of conference rooms and meeting spaces and ensure space is unlocked and prepared for scheduled events
  • Prepare memoranda
  • Send out reminders for meetings to staff
  • Answer telephones, take messages, and direct calls to appropriate personnel
  • Set up meetings for management
  • Other duties and tasks of increasing complexity and responsibility as may be assigned
  • Prepare and/or edit organizational charts, memos and other general office documents and material as required
  • Responsible for managing databases
  • Utilize MS Excel spreadsheets to input data and generate performance measurement reports
  • Attend weekly/monthly meetings and capture minutes derived from the meetings
  • Prepare and/or edit divisional standard operating procedures
  • Coordinate all logistics and transportation needs and generation of government travel orders
  • Draft cables utilizing the Government's cabling system (CableXpress)
  • Provide data entry support for major domestic and international events
  • Compile weekly activities reports obtained from divisional personnel to develop the final Division/Office report for review and approval by the Division Chief or Office Director
  • Create and maintain electronic and hard copy centralized division files in areas such as the budget, equipment purchase requisitions, end-of-course reports, student critiques. travel, and general correspondence
  • Provide project support and other administrative support as required
  • Perform special assignments on request, providing substantive support and assistance to the Unit Chief, Division Chief, and Office Director as needed


  • Education:
    • Must have a High School Diploma and at least three (3) years of job-related experience or equivalent – an Associate’s degree or three years of increasingly responsible administrative experience may be substituted for education
  • Required Knowledge/Experience:
    • Must possess excellent oral and written communication skills necessary to interface with program personnel at all levels
    • Must demonstrate a thorough knowledge of MS Office applications (MS Word, Excel, PowerPoint)
    • Ability to handle multiple tasks simultaneously
    • Knowledge of office policies, practices, and procedures
    • Must be highly organized and able to work independently with minimum supervision and direction
    • Ability to handle multiple tasks simultaneously
    • Ability to communicate effectively orally and in writing
    • Knowledge of office policies, practices and procedures
  • Preferred Knowledge/Experience:
    • Experience with Microsoft Office Suites, particularly Excel, as well as other database knowledge of basic accounting skills helpful

Other Responsibilities

  • Perform other tasks consistent with the goals and objectives of the department/contract
  • Perform other duties as assigned by Sr. Program Executive

Invest in a company that invests in you! Copper River provides its employees with ample opportunities for career growth and development. Tuition reimbursement is offered to help employees further their education and skillset. Other perks include Open Leave, 401k matching with immediate vesting, Medical, Vision, and Dental coverage.


EEO/AA Employer Minorities/Females/Vets/Disability


Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.